A Document Management System provides the ability to access documents locally, offline access to document libraries, support for various types of content, adaptability to development policies, and an enhanced workflow integration capacity with the option of visualizing content in a tree structure.
Convex Network proposes a centralized system for versioning, archiving, securing, and authorizing access to documents, ensured by the existence of three distinct modules.
- The Content Management module provides the necessary tools for capturing, classifying, storing, and effectively managing all types of documents (electronic or otherwise) across all business areas within the organization.
- Access to stored information (documents, reports, images, emails, etc.) can be distributed to all members within the organization based on allocated access rights.
- Integrates and serves all applications that require working with documents or document workflows and allows for document versioning.
- Can be extended with optical text recognition, barcode recognition, and form recognition functions.
- The Process Management module allows the creation, modification, analysis, and simulation of various processes within the organization, whether generated by applications, users, or initiated from external sources. It identifies the standard sources of documents, their routes, and end users.
- Enables the creation of electronic forms using a graphical interface and their use within defined workflows.
- The Control and Compliance module ensures the security of critical information and provides the necessary tools for conducting audits (who, when, how, what information was accessed).
- Information can be classified into specific business categories, and access can be granted based on the user’s role and rights.
Application access is through a web browser, with an intuitive and user-friendly interface.
Provides secure access to company documents by assigning rights (read/modify/delete) to documents or folders, automatically or manually.
Allows efficient configuration of approval workflows, streamlining the document flow within your organization.
Enables document versioning and tracking of modification history.
Natively integrates with Microsoft Office suite products.
Reduces the time required to find documents within your company.
Technologies Used: • IBM FileNet • Datacap • Oracle CM • Microsoft Sharepoint • OpenKM • IRISPowerscan