CONVEX NETWORK website Privacy Policy
Version updated in March 2019
In accordance with the provisions of the European Union Regulation 679 of April 27, 2016 for the protection of individuals with regard to the processing of personal data and the free movement of such data, CONVEX NETWORK processes personal data, in full compliance with the principles, for legitimate purposes. The processing of personal data is carried out by mixed means (manual and automatic), in compliance with legal requirements and under conditions that ensure security, confidentiality and respect for the rights of the data subjects.
PERSONAL DATA CONTROLLER
The CONTROLLER for your personal data is S.C. CONVEX-NETWORK S.R.L. (“CONVEX NETWORK”), a company specialized in providing IT infrastructure solutions and services. The main activities carried out by CONVEX NETWORK are related to the provision of software licenses and subscriptions, the development of software applications, the provision of hardware solutions, networks, data centers, security, communications and office automation, as well as the provision of consulting and maintenance services tailored to customer requirements.
This Privacy Policy applies to information collected about you. by the CONVEX NETWORK, regardless of how it is collected or stored, and describes, among other things, the types of information collected about you, how your information is collected, and how your information is collected. may be used, when your personal information disclosure, how you can control the use and disclosure of your personal information. and how your personal information is are protected.
Unless otherwise specified in this Privacy Policy, CONVEX NETWORK is a DATA CONTROLLER (as this term is used in accordance with the EU General Data Protection Regulation – “GDPR”), which means that we decide the purpose and means of the processing and the types of information we need for processing.
This Policy covers information collected by CONVEX NETWORK through various means of communication, including but not limited to the following website: https://www.convex-network.ro/
CONTACT DETAILS
For any questions or concerns regarding this Policy, you can contact us at the coordinates and through the contact form on the website: https://convex-network.ro/contact/ Or at the address: S.C. CONVEX NETWORK S.R.L., Calea Griviței nr. 180, sector 1, Bucharest, Romania Our personal data protection coordinator can be contacted at the coordinates and through the contact form on the website: https://convex-network.ro/contact/
DEFINITIONS
“Personal Information” means information about any person or from any person who can be directly or indirectly identified.
“Process”, “Processing” or “Processed” means any activity involving personal data, including but not limited to the collection, recording, organization, structuring, storage, retrieval and use, disclosure by transmission, deletion or destruction.
We may process the following categories and types of B2B personal information about you:
- Personal information: name;
- Demographic details: Greeting, job title, company information, and language preferences.
- Contact details: business mailing address; landline phone number and/or mobile phone number; Business email address;
- Consent records: records of any consent you have given, along with the date and time, means of consent, and any related information (e.g., email opt-in);
- Location information: Data that describes the geographic location of your device (“Location Data”).
- Employer Details: Your employer’s contact information (where you are interacting with us as an employee of a company) – including your name, address, telephone number and email address – to the extent possible;
- Comments and Opinions: Any comments and opinions you wish to submit or post in connection with CONVEX NETWORK on social platforms, including websites, forums, and communities.
We also collect other types of information from you. or from other sources, hereinafter referred to as “Company Information”, which may include, but are not limited to:
- Information about your use of the services, such as usage data;
- Information about the approximate physical location (e.g., city or zip code) of a computer or device – derived from the IP address of such computer or device.
WHAT CATEGORIES OF INFORMATION DO WE PROCESS
All personal information collected and processed by CONVEX NETWORK is exclusively in the category of business information (hereinafter referred to as “Business-To-Business” or “B2B”). During our business processes, we may have access to the following categories of data:
- personal data (e.g. name);
- your business contact details (your physical business address, your email address for your business, and your business phone number);
- details of the employer;
- information about your interactions with our online content, social media;
- Commercial information related to the purchase – the type of products and services purchased.
PURPOSES FOR WHICH WE MAY PROCESS B2B INFORMATION
The purposes for which we may process personal information in accordance with applicable law, include:
- Providing offers of products and services for the company;
- Communicating with you by any means regarding news about our solutions and services, as well as feedback about your experience. by the customer and/or user of our products and services;
- Legal Compliance: In accordance with applicable laws, we reserve the right and may be required to provide information to courts, tribunals, and governmental authorities regarding any user of the Services when there is reason to believe that the user is in violation of the Terms of Use or applicable laws. CONVEX NETWORK reserves the right to access and disclose any information, data, graphics, video, sound, files, and other content created by, provided by, or accessed by you. (“Content”), to comply with applicable laws and legislation.
HOW WE COLLECT INFORMATION
We may collect or obtain information about you. in the following ways:
- directly from (for example, if you contact us by phone, email or social media channels);
- in the course of our interactions with (for example, if you interact with marketing, sales or customer support, or if you visit our booth at an exhibition);
- when you make your personal information public (for example, if you make a public post about us on social media);
- when you download, distribute or use any of our products or services;
- when you interact with any content owned by a third party;
- we may receive information about it from third parties (e.g. social networking sites);
- We may also remember information about by simply recording interactions with you, such as e.g. details about your purchase history.
CONVEX NETWORK is not responsible for the personal information you voluntarily provide about yourself. on the public pages of social networks or through requests for quotations sent by phone, email or on the website. This policy also does not cover the practices of third parties who may provide information about you. CONVEX NETWORK.
WHAT IS THE LEGAL BASIS
In accordance with the provisions of Art. 6 (1) GDPR, the processing of personal data at CONVEX NETWORK is carried out on the basis of the following legal bases:
- the existence of a contractual relationship for the provision of services;
- the existence of a commercial relationship based on a procurement contract or other commercial documents;
- the existence of a business relationship based on our legitimate interest in providing you with the best quality solutions and services;
- the existence of a legal obligation, of a commercial or legal nature, associated with certain types of activities, such as issuing or paying invoices;
- the existence of consent of the data subject, associated with the processing of personal data, in the negotiation of offers or direct communication activities by email.
WHAT INFORMATION WE SHARE WITH THIRD PARTIES
We may share your personal information. B2B with our partners, such as your name, business mailing address, business email, or other identifier, as our partners may also collect information directly from you.
We may disclose your personal information. to: legal and regulatory authorities; external consultants; any party, if necessary, in connection with legal proceedings; any part necessary for the investigation, detection or prevention of crime; any buyer of our business services; and other third-party advertising or content providers used on the Services.
If the information on the website contains links to other sites or partners, the other sites or partners may have different information practices than ours. You should always consult the privacy policy of the third party to find out how the privacy of your data is protected.
INTERNATIONAL DATA TRANSFER
CONVEX NETWORK does not transfer your personal information to other locations in other countries.
As a provider of IT solutions and services, CONVEX NETWORK can have a number of business relationships with international manufacturers and service providers. The only international data transfers that are carried out with them are strictly of a commercial nature and with the consent of the parties and consist of the contact details of the persons who sign or endorse certain commercial documents such as contracts, product offers, invoices. In addition, data transfers of this type are punctual, and involve a small number of people.
If you have any questions or concerns about CONVEX NETWORK’s privacy practices, please contact us at the contact details and contact form on the website: https://convex-network.ro/contact/ and we will respond within a reasonable time after receiving your request.
DATA SECURITY
CONVEX NETWORK has implemented security measures to protect your B2B user information.
Please note that the transmission of information over the Internet is not completely secure. CONVEX NETWORK cannot guarantee the security of your personal data. transmitted via the internet. Any data transmission is at your own expense. and you are responsible for ensuring that B2B personal information is sent securely.
DATA ACCURACY
We take reasonable steps to ensure that your personal information is accurate and, if necessary, up to date. We may contact you to ensure that user information is up-to-date and accurate. You can contact us at the coordinates and through the contact form on the website: https://convex-network.ro/contact/ anytime, to exercise your rights related to the accuracy of the data.
DATA MINIMIZATION
We take reasonable steps to ensure that your information is not available. B2B user information that we process is limited to what is absolutely strictly necessary in relation to the purposes set out in this policy or when it is necessary for us to provide you with services or to access and use the products and services.
DATA RETENTION
CONVEX NETWORK retains information for periods it deems useful or in accordance with the applicable contract, laws or regulations. The information provided to CONVEX NETWORK is stored within internal systems or cloud storage providers within the European Union.
RIGHTS OF THE DATA SUBJECT
Under the conditions provided by the European Union Regulation 679 of 27 April 2016 for the protection of individuals with regard to the processing of personal data and the free movement of such data, as data subjects, you benefit from the following rights:
- the right to information, respectively the right to receive details regarding the processing activities carried out by CONVEX NETWORK, as described in this document;
- the right of access to data, respectively the right to obtain confirmation from CONVEX NETWORK regarding the processing of personal data, as well as details regarding the processing activities – such as the way in which the data is processed, the purpose for which the processing is carried out, the recipients or categories of recipients of the data, etc.;
- the right to rectification, respectively the right to obtain the correction, without undue delay, by CONVEX NETWORK, of inaccurate / unjustified personal data, as well as the completion of incomplete data; The rectification/completion will be communicated to each recipient to whom the data have been transmitted, unless this proves impossible or involves disproportionate efforts;
- the right to erasure of the data, without undue delay (“right to be forgotten”), if one of the following grounds applies:
– they are no longer necessary for the fulfillment of the purposes for which they were collected or processed;
– where consent is withdrawn and there is no other legal basis for the processing;
– if the data subject objects to the processing and there are no overriding legitimate grounds;
– if the personal data have been processed unlawfully;
– where personal data must be erased in order to comply with a legal obligation;
– the personal data have been collected in connection with the provision of information society services under Union or national law to which the controller is subject.
It is possible that, following the request for deletion of the data, CONVEX NETWORK will anonymize these data (thus depriving them of their personal character) and continue under these conditions the processing for statistical purposes.
- the right to restriction of processing to the extent that:
– the person disputes the accuracy of the data, for a period that allows us to verify the correctness of the data;
– the processing is unlawful and the data subject opposes the erasure of the personal data, requesting instead the restriction of their use;
– the controller no longer needs the personal data for the purpose of processing, but the data subject requests them for the establishment, exercise or defense of a right in court; or the data subject has objected to the processing (other than direct marketing), for the period of time in which it is verified whether the legitimate rights of the controller prevail over those of the data subject.
- the right to data portability, namely:
- the right to receive personal data in a structured, commonly used and easy-to-read format;
- the right for these data to be transmitted by CONVEX NETWORK to another data controller, to the extent that the conditions provided by law are met;
- the right to object – with regard to processing activities, it can be exercised by submitting a request as indicated below:
– at any time, for reasons related to the particular situation in which the data subject finds himself, that the data concerning him or her is processed on the basis of the legitimate interest of CONVEX NETWORK or on the basis of the public interest, except in cases where CONVEX NETWORK can demonstrate that it has legitimate and compelling reasons justifying the processing of the data collected and which override the interests, the rights and freedoms of data subjects or that the purpose is to establish, exercise or defend a right in court;
– at any time, free of charge and without any justification, that the data concerning you be processed for direct marketing purposes.
- the right not to be subject to an automated individual decision, i.e. the right not to be subject to a decision taken solely on the basis of automated processing activities, including profiling, which produces legal effects concerning the data subject or similarly affects him or her to a significant extent;
- the right to address the National Supervisory Authority for Personal Data Processing or the competent courts, to the extent you deem necessary;
- the right to address the Justice for the defense of any rights guaranteed by this law, which have been violated.
We may require proof or need to verify your identity before we can enforce these rights.
CHANGES TO THIS POLICY
CONVEX NETWORK may change this policy from time to time to reflect changes to our data privacy policies and the collection of personal information. The latest version of the Privacy Policy will be posted on our website https://convex-network.ro/
We strongly encourage you to check this Privacy Policy to ensure that you are up to date with the latest version.